Instructions for Speakers

First of all, many thanks for your commitment to contribute to TIMM-12!

On this page, you will find all the practical information you need as a speaker for TIMM2025.
If there are any changes, this page will be updated, so we kindly encourage you to check it on a regular basis.

All speakers are kindly requested to bring their presentation slides (in .pptx format) to the Speaker Slide Center (SALA 1A) at TIMM-12. Please make sure to do this at least 2 hours before your session begins.

In addition to on-site submission, slides can also be uploaded in advance via the Nirestream digital platform. This option allows for smoother preparation and ensures your presentation is ready on time (mail from: support@nirestream.com). Uploading your slides in advance helps us ensure a smooth flow of the programme and prevents technical issues on the day of your talk. Click the link in the earlier email and follow the instructions to upload your presentation file. If you haven’t received the email or have any questions, please contact us at timm@congresscare.com.

Speaker guidelines and requirements

  • All oral presentation speakers can upload their slides to the uploading system before the congress. An invitation to do will be send to the speakers.
  • All plenary speakers can upload their slides on-site in the Speaker Slide Center.
  • We ask all speakers to upload/check their final slides at least 60 minutes before their lecture. Technical staff will be available on-site at the Speaker Slide Center to assist you.
  • For uploading your slides at the Speaker Slide Center, please bring your presentation on a USB stick to the Speaker Slide Center.
  • Pesentations should be formatted in a 16:9 aspect ratio.
  • You may embed localized video files in your presentations. However, always bring a standalone copy of the video file on a USB stick.
  • The technical staff will ensure that your presentation is loaded onto the laptop in the designated meeting room.
  • Please adhere to the allotted presentation time to keep the session on schedule.
  • We are aware that some sessions are scheduled back-to-back, which may make it challenging to start on time. We kindly ask all speakers and attendees to do their best to arrive promptly so that sessions can begin as scheduled.
  • Familiarize yourself with the audiovisual equipment and introduce yourself to the session chairs, who will explain how they plan to run the session.

FAQ

By expanding the menus on the side, more information about the various topics will appear. If you do not find your answer here, please email your question to us timm@congresscare.com.

The TIMM-12 accepted abstracts will be published in the “Mycopathologia”, your abstract will be published with the mentioned abstract code. Any changes made BEFORE 1 JULY will be implemented, after this date, changes can no longer be accepted!

Please make sure to leave some time at the end of your presentation for questions from the audience. Allocate approximately 5 minutes for this. The chair will moderate the Q&A. Microphones will be available in the room for audience questions.

Regardless in which session you will be presenting  (parallel, plenary or sponsor session) we ask you to use the Speaker Slide Center of TIMM-12.

To settle the PowerPoint slides for your lecture, we facilitate technical assistance where your can upload your presentation in advance.

Guidelines

  • Upload your presentation(s) at least 1-hours before start of your session at the Speaker Slide Center;
  • Upload you presentation(s) as PPT file, aspect ratio 16:9 widescreen. Make sure you have saved your file as pptx file and not as an older version (no Apple/keynote presentations or PDF file);
  • If you want to use images, videos or animations in your PPT presentation you are requested to embed those in your presentation. Do not use hyperlinks to external sources.
  • Be sure you have added a disclosure slide as first or second slide in your presentation.

Process
Please bring your presentation in pptx file on a USB with you to the Speaker Slide Center.  There, they will assist to prepare the presentation on beforehand of your session.

During TIMM-12, there will be a Speaker Slide Center (1A room ) where you can upload, check and edit your presentations if needed. Technical assistants will be available. Please find below the openings hours of the speaker slide center.

Opening hours speakers slide centre
Friday 19 September 09:00 – 19:00 hrs.
Saturday 20 September 08:00 – 18:00 hrs.
Sunday 21 September 08:00 – 18:00 hrs.
Monday 22 September 08:00 – 11:30 hrs.

All mentioned times are local times.

In compliance with the EACCME (European accreditation) requirements all speakers are request to include a disclosure slide at the beginning of their presentation. In this slide you can mention whether or not you have potential conflict of interest to report and explain how it has been resolved. A conflict of interest is any situation in which a speaker or immediate family members have interests, and those may cause a conflict with the current presentation. Conflicts of interest do not preclude the delivery of the talk, but should be explicitly declared. These may include financial interests (eg. owning stocks of a related company, having received honoraria, consultancy fees), research interests (research support by grants or otherwise), organizational interests and gifts. If you have nothing to disclose, please state “I have no commercial disclosure” instead of the table.
  • Plenary presentations
    Depending on which day to present, but always include a minimum of 5 minutes for Q&A
  • Meet the expert sessions
    45 minutes speaking time, including 7 minutes for Q&A
  • Symposium sessions
    20 minutes speaking time, including 5 minutes for Q&A
  • Accepted oral speakers
    10 minutes speaking time, including 3 minutes for Q&A

Please always check your actual presentation time in the programme (click here). As speaker, arrive at your assigned meeting room at least 10 minutes before the session starts. Speakers should take place in the front row seats to allow smooth transition from one talk to another.

Technical assistance will be available in all rooms. There will be someone present to support the presentation and someone to manage the audio. We kindly ask you to arrive in the room on time to meet the technicians.

Downloads

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